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Security Guide for Attorneys and Lawyers
July 9, 2015

secure guide for attorneys

The principle of legal professional privilege exists in many countries. Subjects of legal professional privilege covers everything related to conversations between an attorney and the client:

– Fact of application

– Content of legal advice

– Exchange of documents and evidence

One of the co-founders of Privatoria.net is a lawyer who repeatedly faced the problem of how to preserve legal professional privilege online. One of the latest scandals with Edward Snowden inspired him and his team of IT developers to create a professional tool for attorneys to have worry-free conversations.

Today we have prepared a security guide for lawyers and attorneys.

 

 Security Guide for Attorneys and Lawyers

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Working with legal issues is not always easy. Lawyers protect their client’s rights and that means keeping their secrets safe too. Not so many people from the world of law really know how to protect their client’s data in a proper way. Files are often kept on a laptop, which does not have proper encryption or network protection. That presents certain problems and a risk of data exposure. In this article you will find a detailed security guide for attorneys from the Internet security provider Privatoria.

Software that you use:

It should really go without saying that the software on your computer has to be properly installed and updated. It really does not matter if you use Windows, Mac or Linux. What you have to keep in mind is that anything can go out of order if not maintained properly. Using an out-of-date operating system can bring certain troubles, therefore, try to use the latest (and most stable) software.

In 2015 there are quite a few different OS’s that can make a great choice for an attorney. There are some big companies as well as new businesses and enthusiasts offering their software.

MS Windows

As of 2015 Windows 8.1 is probably an optimal OS used by the majority of regular people. It can also make a great software companion for an attorney. User interface, however, is a bit awkward and may confuse users at first glance. On top of that, Windows is still quite messy when it comes to configuration with all kinds of third party software required to use certain services. We, therefore, recommend to take Windows set-up seriously and regularly update your system

Apple Mac

Apple literally rose from ashes during the 2000s and they now provide reliable computers and other types of devices for a wide range of users. Nowadays you can get a powerful Mac computer suitable for any everyday task, as well as some advanced applications.

Chrome OS

This one is a fairly new option for people who like integration with Google services and use their office suite. It basically requires no set-up and works out of the box. The only thing you have to know about this OS is that it does not run programs in the old-fashioned way. It is basically built around the Chrome web browser and runs web apps.

Tails OS

This is a Linux distribution that focuses on web security and anonymity. It provides, among other things, a built-in Tor web browser and a set of anonymity tools to hide your presence on the web.

Qubes is another security-oriented OS based on Linux. It uses virtualization technologies to isolate each running program.

Web security

Most of us spend the majority of time using our PC’s for web stuff. Any attorney would probably use the Web a lot as well. For that reason, it is extremely important to secure a computer used for web browsing, online chats, data transfers, etc.

Extensions for web browsers

This is probably the most basic protection you need to secure your web experience. There are a number of useful browser extensions that make life easier.

chrome-firefox-extensions

Privatoria recommends the following:

No script – blocks Java script execution on the website. By default, it blocks Javascript everywhere so you have to manually tell it not to. Alternatively you can configure rules to block Java script only on certain questionable resources.

HTTPS everywhere – this one warns you each time you visit a non-https website (https protocol secures the environment from man-in-the-middle attack).

Adblock – this extension blocks any advertising (or at least a great part of it) when you browse a website. It also aids in preventing malicious script execution that can be hiding behind an ad.

TOR – a P2P network of computers that you can use to route Internet traffic through (and, therefore, make it harder to trace your real IP address). The downside to this is that you need a Tor web browser or a specific OS (Tails) to use it. Or you can easily use it through the TOR-integrated Privatoria Proxy service. 63+ countries are available for surfing in one click.

VPN – ultimate tool to protect your web experience and make your actions anonymous. The Privatoria VPN guarantees strong AES encryption for 100% of your Internet traffic. You also get some advanced features like a dedicated DNS server or Tor integration feature for a double level of encryption.
Read also 7 Tips to follow when you use a VPN.

Data Encryption

It does not matter if you store your data online in the cloud or locally on your hard drive. In any case, it is a good idea to have sensitive data encrypted. On the other hand, you can keep your data in the standard way of only protecting it with your password. While you do that, do not forget that it may not always provide ultimate data protection. For example, internal laptop’s hard drive can be taken out and connected to a different PC using a SATA cable. This makes it possible to mount the file-system (as with any USB thumb drive) without user password.

 

How to encrypt Data?

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Encrypt Hard drives and other storage devices

Fortunately, there are many options you can choose from when it comes to data encryption. If you are an MS Windows user, you can find many solutions that encrypt any storage device. It takes little to zero skills to use such programs and most of them have an intuitive user interface. Linux users can benefit from file-system encryption from the very first OS boot (that is if encryption of the files system has been chosen during the installation process.)

Cloud encryption also exists

You can get your personal encrypted Privatoria FTP. You can upload files up to 1 GB and store your data in an encrypted state for as long as you want. Privatoria users can also benefit from Secure Data Storage service and instantly transfer encrypted files to any recipient (you have to share a link and a randomly generated code with them first).

 Watch the video for detailed instructions:

Mail Encryption

The situation is a bit in this domain, to be frank. Most popular e-mail services won’t provide any encryption by default and that can be a problem. Luckily, there are few options there too. The Gmail PGP Encryption browser plugin is a great example. You can encrypt any e-mail you send with a basic cipher using this extension. Keep in mind that it only work with Gmail and the Google Chrome Web browser.

Privatoria Secure E-mail

You basically get a personal mail box with a @privatoria.net domain and ultimate protection with secure SSL and other security features to protect your sensible e-mail correspondence.

Secure communication channels

Being an attorney also means you have to do chatting and participate in conferences with clients. Privatoria offers an ultimate secure alternative to VoIP service which does not require third-party software installation. With Privatoria Secure Chat, your communication is encrypted and no logs are stored whatsoever. In such way, no one can get access to your communications.

Watch this video to learn more how it works:

Ultimate Security

Being an attorney means dealing with confidential information. In the age of the Internet, we face many threats. Unfortunately, lawyers can fall victims of crime just like any other person. To avoid that, certain measures have to be taken including web security, data and mail encryption.

Privatoria offers a bundle of security services for attorneys. It is a professional tool to protect the information in law practice.

With the help of Privatoria.net, developers managed to technologically guarantee the preservation of legal professional privilege online:

– Online wiretap-protected calls based on WebRTC technology

– Secure and confidential chat talks without data transmission to an unauthorized server. Automatic history cleaning upon ending a session

– Hiding of conversation partners’ personalities –  it’s impossible to find out who was engaged in a conversation

– Secure transfer of important documents and evidence via Secure Data and Message Storage. Files are deleted after being downloaded or in 24 hours, if nobody applied for such files

– Corresponding with a Client and exchanging documents via Anonymous E-mail. It’s not feasible to indicate the owner of such e-mails. No data mining!

– Hiding your search requests and all Web surfing history from possible access by the third parties

Do you like our guide? Let us know if we missed anything in the comments and start using Privatoria’s free trial today!

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