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Security Guide For Medical Doctors
July 29, 2015


Every user wants safety on the Internet. Unfortunately, in 2015 there are plenty of reasons for wishing better security and privacy, especially for people who carry out their professional activity using the Internet. Medical Doctors often use the web to chat with their colleagues and patients, exchange confidential documents and do e-mail correspondence. Unfortunately, not all MD’s are aware of the current Internet threats.

Some of them are:

– third parties can hack into your e-mail account and steal confidential e-mail correspondence
– intruders may wire-tap your chatting software and listen to your chats with patients and colleagues
– attackers can break into your cloud accounts and steal all of the important and confidential patient data

Medical Doctors face a number of web security threats


Privatoria is aware of the above-listed issues and has advice for medical doctors on how to preserve their security and privacy.
Medical Doctors often use the web as any other casual users: applying no protection means & hoping the data are safe behind a password. Those files will often be stored on a regular Windows laptop that does not have file-system encryption.

Web browsing does not differ much, no traffic encryption is applied to secure browsing history. On top of that public, WiFi networks are used which also presents a great threat. Online correspondence and communication are held through traditional chatting software.

Therefore, without further ado, these are some measure you can take if you’re an MD and want to secure your data and communications.

Read also Top 7 Internet Security Myths

A great number of hackers often try to find loopholes and other vulnerabilities in your software that will let them hack into your system. It does not really matter which platform you are using (Windows, Mac or Linux). If you have vulnerable data, chances are you will be targeted for data theft.


In order to secure your computer and not to be an easy target, you have to make sure you have the latest stable version of your OS or at least verify that your version of OS still receives critical security updates. Using an out-of-date OS presents a great risk and may often serve as a loophole for a hacker. Nowadays there are also quite a few different software platforms that you can use.

MS Windows
This one still dominates the market and there are a great number of reasons for that. The Windows platform is a solid choice for any computer user because of the software availability and general easy-to-use approach. When you get into security, however, you will notice that Windows set-up gets a lot more complicated and requires certain expertise.

Mac Computers
Apple is a big thing now, pretty much like during the 80s. They also have some security tools built-in (including native disk utility that can erase data on external drives using military standards). Overall, Mac is also easier to configure as compared to Windows and would, therefore, make a great computing device for an MD.

Tails OS
This is a much more specific OS that not every user will go for. It is based on Debian GNU/Linux and has Iceweasel (Tor browser) pre-installed. It gives you access to the popular Tor net. Using the Tor net helps in achieving web anonymity and security. Tails OS integrates that nicely. You can also use this system as a live USB. To do that, create a live USB using .iso image and image writing tools. Once you do, just plug it into your USB port and choose a boot device from the bios menu.

Whonix OS
This one will also serve as a great privacy and security companion for any user. This OS takes Tor utilization to a whole new level. The OS itself does not run on a native hardware. It basically consists of 2 separate virtual machines:
– Tor gateway (used for routing all of the traffic through Tor)
– Workstation
As a user, you will only touch the Workstation VM and will benefit from the ability to disguise your real IP address. This OS, however, requires some intermediate knowledge of visualization technologies and also a powerful PC.

Secure communications

Medical Doctors often chat online with patients and colleagues. Using standard VoIP services is not an option for an MD. Privatoria offers secure text/voice/video chat solution which:
– is based on WebRTC technology

– keeps no logs or history

– is HiPAA compliant

– works with popular web browsers (Google Chrome, Opera, Mozilla)

– no software needed

You may also find this video tutorial useful to learn how to use Privatoria Secure Chat solution:

Read also How To Make Secure Calls Online?

Secure E-mail service

Communication via Doctors and Patients usually require using e-mail to send files and messages. It is very important to use secure services, which are developed using strong encryption algorithms to guarantee privacy.

Key benefits of Privatoria Secure E-mail service:

– The service is delivered using 256 bit AES e-mail encryption

– A protected SSL channel is used

– You can access the mailbox through web interface or the e-mail client of your choice

– No need to install additional software and update it, neither for the sender nor for the recipient

– Your e-mail address will look like this:

VPN importance

Many users are being tracked online nowadays. You can take a step, visit certain websites without being recorded. Tracking can be very dangerous for Medical Doctors. Web browsing and download history can reveal sensitive data and that is why we recommend using a VPN.

Privatoria VPN:
– offers 256-bit encryption

– supports popular secure VPN protocols

– allows you to change IP address

– has Tor integration (no Tor browser or specific OS needed)

– HIPAA compliant

Read also:

7 Tips to follow when you use a VPN

What Is The Most Secure VPN Protocol?

Encrypt your data
Data encryption is extremely important for those who store sensitive information in digital format. Medical Doctors often store their data like casual PC users. The only protection used in many cases is an OS password. Sadly, this security measure can be easily overridden if an intruder takes your hard drive out of computer and plugs it into a different one as an external drive.

File system Encryption
This is a good idea if you need to protect your sensitive data and make the medium which contains it unreadable in the case of theft. We recommend to do it using an external hard drive. You can find many different encryption tools that encrypt storage devices on all of the popular operating systems including Windows, Mac and Linux. Many Linux distributions can also encrypt the OS hard drive as well. You can also use back-up tools that store files in encrypted form and optionally ask for a decryption password.

Cloud Storage safety
Most cloud storage services offer zero encryption which can be a problem if you’re an MD. Privatoria offers a way out – Secure FTP service. Using this service, you can secure and store your data in an encrypted state on the server and get it back any time you want.

You can also use Privatoria Secure Cloud Storage service to transfer files and documents securely:

– It is time-limited for security reasons. Your file will only be available to the recipient for 24 hours. Your data is never at risk of being compromised

– Encrypted. SSL encrypted transfer and AES 256-bit end-to-end encrypted storage

– Every file is protected by a unique ID

Look at this video to learn more how to use Privatoria Cloud Storage:

Read also How To Send Passwords And Files Without Fear?

Browser extensions
Web browser extensions can also be helpful to any user facing a web threat.

These are our choices:
No script – blocks Java script execution on the website. It blocks Javascript everywhere by default, so you have to manually tell it not to. Alternatively, you can configure rules to block Java script only on certain questionable resources.

HTTPS everywhere – this one warns you each time you visit a non-https website (https protocol secures the environment from the man-in-the-middle attacks).

Adblock – this extension blocks any advertising (or at least a great part of it) when you browse a website. It also aids in preventing malicious script execution that can be hiding behind an ad.

Total Security

Many MD’s have to deal with confidential information nowadays. Unfortunately, there are multiple threats on the web today.

Do not risk your and your patients data safety and protect your data today using Privatoria free trial!

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